How to Choose The Best Water Dispenser for Your Office

An office necessitates a water dispenser, as it offers a convenient way for employees to access clean and refreshing water.

Picking the right water dispenser is essential to promote a healthy and productive work setting.

This guide provides an overview of various types of water dispensers, factors to consider while selecting one, tips to clean and maintain it, and answers to common inquiries.

Types of Water Dispensers

let’s have a look at the different types of water dispensers available on the market

  1. Countertop water dispenser: This type of dispenser sits on a kitchen counter or tabletop and can hold a 5-gallon water bottle. It’s great for small offices, homes or areas with limited space.
  2. Freestanding water dispenser: This type of dispenser stands on the floor and can hold a 3 or 5-gallon water bottle. It usually comes with a storage cabinet at the bottom for additional storage space.
  3. Bottom-loading water dispenser: This type of dispenser has the water bottle stored at the bottom, making it easier to change the bottle. It’s great for people who may have difficulty lifting the heavy water bottle to the top of the dispenser.
  4. Top-loading water dispenser: This type of dispenser has the water bottle stored on top of the dispenser and requires the user to lift and place the water bottle on top of the dispenser. It’s a popular choice for homes and small offices.
  5. Direct-piping water dispenser: This type of dispenser is connected to a water source and filters and dispenses water directly from the source. It’s great for large offices or homes where there’s a high demand for clean drinking water.

What to Look for When Choosing a Water Dispenser

When choosing a water dispenser, there are several factors to consider to ensure you select the best one for your needs. Here are some key things to look for:


Consider the number of employees in your office and their daily water consumption when selecting the capacity of the dispenser.

Larger offices may require a dispenser with a higher power to accommodate the demand.

Keep in mind that bottled dispensers may need more frequent bottle replacements, while POU dispensers need to have a filtration system capable of handling the demand.

Filtration System

If you opt for a POU dispenser, pay attention to the filtration system. A good filtration system will remove impurities, chlorine, and other contaminants, ensuring clean and safe drinking water for your employees.

Look for a multi-stage filtration system that includes sediment, activated carbon, and reverse osmosis filters.

Temperature Options

Choose a water dispenser that offers the desired temperature options, such as hot, cold, and room temperature water.

This allows employees to enjoy a variety of beverages, including tea, coffee, and cold drinks.

Look for models with adjustable temperature controls, which provide more flexibility in setting the desired water temperature.

Ease of Use

Select a dispenser with user-friendly features, such as easy-to-use buttons or levers and a drip tray to prevent spills.

Also, consider the ease of replacing water bottles or filters, as this will affect the overall user experience and maintenance requirements.

Energy Efficiency

Energy-efficient water dispensers consume less power, reducing your office’s energy consumption and utility costs.

Look for models with energy-saving features, such as sleep mode or energy-efficient compressors.

Aesthetics and Design

Consider the design and aesthetics of the water dispenser, as it will become a part of your office environment. Choose a model that complements your office decor and meets your space requirements.

How Many Water Dispensers Should You Have in Your Office

If you’re unsure about how many water dispensers are necessary for your office, refer to the table below. It provides recommendations based on the number of employees and the layout of your workplace.

Number of EmployeesOffice Layout/FloorsBreak Room LocationsRecommended Number of Water Dispensers
1-10Single floor11
11-25Single floor11-2
26-50Single floor1-22-3
51-100Single or multiple floors2-43-5
101-200Multiple floors4-65-8
201-500Multiple floors6-108-12
500+Multiple floors10+12+ (1-2 per break room)
Please note that this table is a general guideline and may not perfectly match your specific office needs. It is crucial to assess your office’s unique requirements, such as the number of floors, the distance between break rooms, and the water consumption habits of your employees.


Selecting the right water dispenser for your office is essential for ensuring the well-being and productivity of your employees.

By carefully considering factors such as dispenser type, water temperature, capacity, filtration system, energy efficiency, maintenance, aesthetics, budget, noise levels, warranty, safety features, user reviews, and ease of installation, you can find the ideal fit for your office’s needs.

Remember to prioritize these factors according to your office’s unique requirements to make an informed decision that fosters a healthy and comfortable work environment.


Are water dispensers energy-efficient?

Many water dispensers come with energy-saving features, such as sleep mode, insulation, and efficient compressors. ENERGY STAR-certified water dispensers are particularly energy-efficient and can help reduce electricity bills and your office’s carbon footprint.

How do I clean and maintain a water dispenser?

To clean and maintain a water dispenser, follow the manufacturer’s instructions. In general, you should regularly wipe down the exterior surfaces, clean the drip tray, and sanitize the water reservoir. For bottleless dispensers, it’s important to replace the filters as recommended by the manufacturer.

How do I choose the right water dispenser capacity for my office?

Consider the number of employees in your office and the daily water consumption to determine the appropriate capacity for your water dispenser. Smaller offices may find bottled water dispensers sufficient, while larger offices with higher water consumption may benefit more from bottle-less dispensers.

Can I install a water dispenser myself?

Bottled water dispensers and countertop models are generally easy to install, requiring only a power outlet. However, POU dispensers may require professional installation due to the need to connect to your office’s water supply and ensure the proper function of the filtration system.

Related Articles

  1. “Benefits of Having a Water Dispenser in Your Office: Keeping Your Employees Hydrated and Healthy”
  2. “Comparing the Different Types of Water Dispensers: Which One Is Best for Your Office?”
  3. “Top Brands of Water Dispensers for Offices: Which Ones Are Worth the Investment?”
  4. “How to Properly Clean and Maintain Your Office Water Dispenser: Tips and Tricks
  5. “How to Encourage Hydration in the Workplace: Promoting Health and Productivity”
  6. “The Link Between Dehydration and Workplace Performance: How a Water Dispenser Can Help”
  7. “Choosing the Right Water Dispenser Accessories for Your Office: Cups, Filters, and More”
Cristian Lungu

Cristian Lungu

I'm Cristian Lungu, the founder of OfficeGearLab and a dedicated office equipment reviewer. I guide readers towards making knowledgeable choices. Additionally, I love embarking on journeys with my family and camp around the country.